Error: 'You are not authorized to access that database' on attempt to delete a shared NSF file

Published: 11th May 2010
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In Lotus Notes, there is a helpful and legitimate feature of locking up the NSF file. That is, owner of the NSF file or administrator has the power of applying local security to the .NSF file in order to prevent the file from misuse or illegal or unsolicited use by any third person. Applying local security restricts any unwanted access to NSF file, read/write operations become impossible. But if urgent need arises for unlocking NSF file, you can remove local NSF security applied using powerful NSF local security removal tool.
Even if a Lotus Notes .NSF file is shared and on attempting to delete it can land you up in nasty situation. You'll get error saying, "You are not authorized to access that database".
Now, consider a practical scenario where a user with editor access in the Access Control List (ACL) attempt to delete a shared folder or view, he would receive one of the following error messages:
"You are not authorized to perform that operation"
Or
"You are not authorized to access that database"
In some Notes 6 and 7 releases, this occurs regardless of whether or not the ACL permission, "Create shared folders/views", is enabled for the user. The issue occurs with any database but may be commonly observed with mail files given that the Notes 6 and 7 releases support the mail file owner having editor ACL rights.
You must have the ACL permission, "Create shared folders/views", enabled in order for editors to delete shared folders/views. In earlier releases of Notes 6 and 7, granting the permission does not allow a user to perform the deletion as expected. Mail users with editor access can now delete folders via the menu. This problem was not specific to databases based on the mail template - it was reproducible in any database.
Resolution
In order to resolve this issue manually, you need to enable the ACL permission, "Create personal folders/views", as well as the "Create shared folders/views" permission. You can also right-click the folder and choose Remove Folder.
Other way to be able to access any database in Lotus Notes is that you have to turn on "Full Access Administrator" option in Domino ACL and for that you are supposed to perform the following:
Right click the desired database
Click the ACL (Access Control List)
Add your name over there as a person and a manager
Doing this, will add you as a specific user to the ACL and you will be able to access the NSF file. This was the manual removal of local security. But what if the admin is not available to remove the local security and you need to access the file urgently? At that time taking help of NSF Local Security Removal tool helps you in removing local security instantly.

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